Why use automatic submission?
Hosts and managers with a large number of properties face the challenge of submitting MyDATA receipts through ERP for each booking on the departure date. This process can be time-consuming and costly, especially when the number of bookings with the same departure date is high. Hosthub's automatic document submission feature offers a solution by fully automating the entire process.
How to activate automatic submission
Go to your rental's Tax settings.
In the Invoicing section, set all document sequence numbers and the Default payment status of the document (Paid or Unpaid).
In the Automation section, activate Automatic ERP & MyDATA submission.
Select the channels for which automatic submission will apply (e.g., Airbnb, Booking.com, or "All") in the Automatic submission channels option.
Confirm that you have set the payment method in all your channels.
Automatic submission process
Automatic submission to ERP and MyDATA: By activating automatic submission to ERP, Hosthub will automatically send booking receipts to ERP and MyDATA by the end of the departure day.
Default settings: Documents will be sent automatically with the following default settings:
Document type: ΑΠΥ (Service Provision Receipt)
Guest details as recorded in the booking
Booking amounts as derived from the tax analysis of the bookings.
Document sequence numbers and payment status as set in the rental's tax settings.
Payment method as set in each booking channel.
Automatic submission channels: Automatic submission will only be activated for bookings originating from the channels selected in the Automation section of the channel's tax settings. Bookings from unselected channels must be submitted manually.
You can edit these data before submission, in the "Tax details" section of each booking, as described below.
Viewing and managing automatic submission
Scheduled Submission: In the "Tax details" section of each booking, the date and time of the scheduled automatic submission will be displayed. In case of submission failure, the error description will be displayed, and you will have the option to edit and send the document manually.
Editing: You can edit the submission data or change the document type before the scheduled submission. In this case, the new data will be saved and sent in the new format when the automatic submission time comes.
Cancellation: You can cancel the automatic submission for a booking and submit the documents manually.
Documents submission overview:
On the Taxes page, the MyDATA (Oxygen) column will display the submission status per booking:
"Scheduled for automatic submission"
"Automatic submission failure" (with manual resubmission capability)
By clicking on the status, you will be taken to the tax section of that specific booking for management.
Notifications
After the completion of the daily submission process, you will receive an email with the ERP/MyDATA submission report.
Successful Submission: Notification of successful submissions.
Submission Failure: Notification of any failed submissions, with details and a link for resubmission.
Automatic submission applies only to bookings with an amount greater than zero.
Important: Consult your accountant before activation, as MyDATA submissions are irreversible and any errors may lead to fines.
The feature is available only to Pro plan subscribers.