Why use automated submission?
Hosts and property managers with a large number of properties face the challenge of submitting MyDATA receipts via ERP for every booking on the check-out date. This process can be time-consuming and costly, especially when there is a high volume of bookings checking out on the same day. Hosthub's automated document submission feature offers a solution by completely automating the entire process.
How to Activate Automated Submission
Go to your property's Tax Settings.
In the Documents section, define all document series and the Default payment status of the document (Paid or Unpaid).
In the Automation section, enable Auto-submit to ERP and MyDATA.
Select the channels for which auto-submission will apply (e.g., Airbnb, Booking.com, or "All") in the Auto-submission channels option.
Confirm that you have set the payment method for all your channels.
Automatic Submission Process
Auto-submit to ERP and MyDATA: By enabling auto-submission to ERP, Hosthub will automatically send booking receipts to the ERP and MyDATA by the end of the check-out day.
Default Settings: Documents will be automatically sent with the following default settings:
Document Type: Service Receipt (APY).
Guest details: As recorded in the booking.
Booking amounts: As derived from the tax breakdown of the bookings.
Document series and payment status: As defined in the property's tax settings.
Payment method: As defined in the channel of each booking.
Auto-submission Channels: Auto-submission will only activate for bookings originating from the channels selected in the Automation section of the channel tax settings. Bookings from unselected channels must be submitted manually.
Note: You can edit this data before submission in the "Tax details" section of each booking, as described below.
Viewing and Managing Automated Submission
Scheduled Submission: In the "Tax details" section of each booking, the date and time of the scheduled auto-submission will be displayed. In case of submission failure, the error description will appear, and you will have the ability to edit and send the document manually.
Editing: You can edit the submission data or change the document type before the scheduled submission. In this case, the new details will be saved and sent in the new format when the auto-submission time arrives.
Cancellation: You can cancel the auto-submission for a specific booking and submit the documents manually.
Booking Submission Overview
On the Tax page, the MyDATA (Oxygen) column will display the submission status per booking:
"Auto-submission" (Pending/Scheduled)
"Auto-submission failed" (with an option for manual resubmission)
Clicking on the status will take you to the tax section of that specific booking to manage it.
Notifications & Important Notes
Notifications: After the daily submission process is complete, you will receive an email with the ERP/MyDATA submission report.
Successful Submission: Update regarding successful submissions.
Submission Failure: Notification of any failed submissions, including details and a link for resubmission.
Zero Value Bookings: Auto-submission applies only to bookings with an amount greater than zero.
Important: Consult your accountant before activation, as MyDATA submissions are irreversible, and errors may lead to fines.
Availability: This feature is available only to subscribers of the Pro plan.