Having available the tax breakdown for each booking, the tax settings of the rental as well as the contact details of the guests, Hosthub provides the ability of issuing all the required tax documents for each booking and sending them, through interfaces with the ERP of each host, to MyDATA. This process has been simplified as much as possible and is described in detail below.
To be able to issue and send documents you must first activate an integration with one of the ERPs that provide an interface with Hosthub.
In order to process and submit the required tax documents for each reservation, you open the booking in Hosthub and select the Taxes tab. There, you can see the tax breakdown of the reservation and then, if you have enabled the ERP interface, the document submission form will appear. You have the option to issue either a Booking & climate tax receipt or an Invoice & climate tax receipts as required for each booking.
Issuance of Booking and climate tax receipt
In the document form you select Create receipt
Check or modify the fields of the document:
Guest name/surname/Email/Street/Number/Postal code/City/Country: They contain default values from the booking information, you can modify them if you wish.
Receipt sequence/Climate tax receipt sequence number: The sequence to be used to issue the booking receipt and the climate tax receipt. They receive default values from the rental tax settings. You can modify them in each document.
Payment method: The method of payment for the booking and taxes. Takes a default value from the channel's settings if any. You can modify it in every document.
Payment status: You define whether the guest has completed payment for the documents to be issued. Defaults to Paid and can be set to Unpaid if desired.
If all the details are filled in then select Send booking and climate tax receipts. The documents are sent to the connected ERP and if the sending is successful two lines will appear with information about each document as well as links to view their details in the ERP.
You can then process the documents through your ERP environment.
Issuance of booking invoice and climate tax receipt
In the document form you select Create invoice
Check or modify the fields of the document:
VAT number/Company/Profession/Tax office/Email/Street/Number/Postal code/City/Country: Fill in the information of the business that requested the invoice.
Invoice sequence number/Climate tax receipt sequence number: The sequence number to be used to issue the booking invoice and the climate tax receipt. They receive default values from the rental tax settings. You can modify them in each document.
Payment method: The method of payment for the booking and taxes. Takes a default value from the channel's settings if any. You can modify it in every document.
Payment status: You define whether the guest has completed payment for the documents to be issued. Defaults to Paid and can be set to Unpaid if desired.
If all the details are filled in then select Send invoice and climate tax receipts. The documents are sent to the connected ERP and if the sending is successful two lines will appear with information about each document as well as links to view their details in the ERP.
You can then process the documents through your ERP environment.
In case the ERP supports automatic submission of documents to MyDATA, then the documents issued by Hosthub will be automatically sent to your e-books through the interface with the ERP
In case there is a failure to issue or send the document to your ERP, there will be corresponding error messages in order for you to take corrective actions.