Having available the breakdown of the tax amounts for each booking, the tax settings of each rental as well as the details of the guests, Hosthub provides the ability to submit each booking to the AADE short-term rental registry. This process can now be carried on the same day as the taxation documents are issued, from a common point, and is described below.
Integrating the AADE account ensures that properties and reservations are in compliance with legal and tax regulations, offering a streamlined management system for hosts using Hosthub.
In order to be able to submit bookings, you must first activate your connection with the AADE registry.
After successfully establishing the connection, ensure properties are linked with their respective AMA identifiers and configure tax settings for each property within Hosthub to fully activate the integration.
If issues arise after connection, verify the Taxisnet credentials and AMA details to ensure accurate and seamless operation.
In order to submit the required declaration to the AADE registry for each reservation, open the booking in Hosthub and select the Taxes tab. There, you can see the tax breakdown of the booking, the documents form (if you have enabled any ERP) and then, if you have enabled the connection with the AADE registry, the form for submitting the booking will appear in it.
Note that tax settings must be properly configured before the submission form will appear and function correctly.
Additionally, finalized bookings sent to AADE from Hosthub may sometimes appear as "Στην ΑΑΔΕ (Draft)" on the integration page. These must be finalized manually within the AADE registry unless settings are adjusted to send bookings directly as finalized.
Check or modify the submission fields:
Guest Name: Takes default values from the booking guest details, you can modify it if you wish.
Identification type: You define the type of identification document required for the declaration and provided by the guest, it can be National ID, Passport Number or VAT number.
Identification number: You define the ID number of the document required for the declaration and provided by the guest, based on its type.
Payment method: The way to pay the cost of the reservation. Gets a default value from the settings of each channel if any. You can modify it in each statement.
Total agreed rent: It is the amount that is expected to be declared in the registry and results from the tax breakdown of the reservation.
If all the details have been filled in, then select Send to the AADE registry. The statement is sent digitally to the registry and if the sending is successful, the message Complete will be displayed.
If there is any kind of failure to send the statement to the registry, there will be corresponding error messages for you to take corrective actions.
Ensure that the Taxisnet credentials and property AMA details match those required for submission. This step often resolves sending issues.
For example, if AADE amounts or the orange field are not displayed, check whether the property's tax settings have been configured correctly.
For recurring issues, confirm the accuracy of Taxisnet credentials and AMA information, as these are common causes of errors during integration.