Properties located in Greece and used for short-term rentals have specific tax obligations defined by the Law 5073/2023.

These regulations have introduced increased administrative complexity due to the specific characteristics of the fees set and the calculations required to correctly tax the booking revenues from different platforms.

Hosthub introduces new greek taxation tools that aim to simplify this complex process to the maximum extent possible, allowing property owners and managers to carry out all required procedures through its platform.

The steps to need to be followed in order to perform all the required tax document submissions through the Hosthub environment are described below:

Defining the tax settings for each rental

In order for hosts to make all the required tax document submissions as simply as possible, some settings should be defined per renal regarding their tax characteristics. These settings are defined once and used as defaults for issuing and sending all taxation documents after each reservation is completed.

Before finalizing the tax settings for each rental, it is necessary to be informed about the Laws 5073/2023 & 5162/2024 and to have previously consulted your accountant.

The tax settings must be defined for each rental, in order for Hosthub to correctly calculate the amounts on all declarations.

Follow the steps below:

• From the menu Setup -> Rentals select the rental you want to setup (click on the rental name).
• At the rental page you select Tax settings

• Press Edit if you want to define or modify the settings.

• In the editing form you can set the Tax settings of the rental.Liable for VAT: You define whether your renta; is liable for VAT. If the host is an individual then you should select No. If the rental manager is a business then there is a VAT obligation and therefore you must select Yes.
• Municipality: Municipality to which the property belongs: This arrangement is necessary as the accommodation tax is paid to the relevant municipality.
• Accommodation tax rate: The accommodation tax rate as set by the municipality, it should be between 0% and 0.75%
• Climate tax tier: You define the climate tax tier based on the characteristics of your rental and the provisions of Laws 5073/2023 & 5162/2024 and MyDATA. This setting will be used by Hosthub to automatically calculate the climate tax for each booking based on the time period in which it is held.
• If the accommodation is set up as Liable for VAT then you can select the VAT ratebased on the rental location:0% is applied only for businesses with a temporary exemption,
• 9% is applied only for rentals located in Leros, Lesvos, Samos, Kos, Chios.
• 13% is for rentals in all other locations.
• For rentals Liable for VATyou also****have the option to set some defaults regarding the issuing of documents for each booking.

These defaults will be used when issuing documents through the integrated ERP in order to minimize the data required for submission. To define these defaults it is necessary to consult your accountant.Receipt sequence number (ΑΠΥ): You define the sequence number that will be used for the issuance of receipts related to the reservations of this rental.

• Invoice sequence number (ΤΠΥ): You define the sequence number that will be used for the issuance of invoices related to the reservations of this rental.
• Climate tax receipt sequence number (ΤΑΚΚ): You define the sequence number that will be used for the issuance of climate tax receipts related to the reservations of this rental.

• Default payment status: You can set the default payment status (Paid/Unpaid) that will be set to all receipts/invoices. It can be modified in the receipt/invoice form before submission.
• When you have completed the settings, select Save and they will now be automatically applied to the tax submissions of the documents for each booking.

Connecting rentals with AADE

Before the tax settings can be used for AADE submissions, connect your rentals with your AADE account:

1. Go to the AADE partnership page and enter your Taxisnet login credentials manually. Note: in most cases the Taxisnet username is not an email address, so double-check it. To change credentials you already added, use Edit next to them.
2. Go to the AADE mapping page (Integrations > AADE > Map rentals with AADE) and select Pull properties from AADE under the username you added.
3. The list of AMA numbers from your AADE account will appear. Next to each AMA, select the corresponding Hosthub rental and click connect. If more than one rental needs to be connected, select and connect one rental at a time — bulk selection is not possible.

Prerequisites: you must have issued an AMA for each rental. If you get "We did not find any listing in your AADE account", verify that an AMA has been issued and that the Taxisnet username and password are correct (enter them manually).

Finalizing submissions: When you add AADE credentials, the default setting is to send declarations as temporarily saved (Προσωρινή). These must be finalized by the 20th of each month — either manually via the AADE registry (by your accountant), or you can set them to be sent as finalized automatically from the AADE partnership page > Settings next to the credentials > select "final" (οριστικό) and save.

Automatic calculation of taxes and fees for each booking

Once all tax settings have been defined in a previous step, Hosthub will be able to automatically generate a breakdown of the amounts corresponding to taxes for each booking, analyzing the total gross amount of the booking as provided by the channels or defined in the booking data. The automatic breakdown is based on methods proposed by the team of specialized accountants with whom Hosthub collaborates and by the relevant instructions of the AADE, and is dynamically adapted to any changes arising from these instructions.

To see the tax breakdown of a booking, open it in Hosthub and select the Taxes tab.

The tab contains the amounts resulting from the tax analysis of the total booking value with the methodology described below.

• Total booking value: It is the total booking value as recorded on the channel from which it originates (Airbnb, booking.com, VRBO, Worpress, offline etc.). It is the amount that contains the booking value, all commissions/fees and all taxes set on the channel.
• Climate tax: It is the climate tac calculated based on the number of days and the period in which the reservation is made. It is calculated based on the Climate tax tier defined in the tax settings of each rental. If a booking contains days in both periods of a tax tier then its calculation is carried out for the number of days corresponding to each period. E.g. for a rental with a climate tax category of 0.5-1.5 euros, if we have a reservation from February 20 to March 10, the durability fee will be calculated as 0.5 times 9 days (of February) plus 1.5 times 9 days of March.
• Gross booking value: The booking revenue after deducting the climate tax.
• Booking value pre-VAT: The amount resulting from deducting VAT from the Gross booking value (Gross Booking value / 1.13). It is the amount before VAT that is declared in the issued documents if the accommodation is subject to VAT.
• VAT: It is the VAT corresponding to the reservation (Booking value pre-VAT * 0.13) and is declared in the issued documents if the accommodation is subject to VAT.
• Accommodation tax: It is calculated based on the Accommodation tax rate defined in the tax settings of each rental The guest accommodation tax corresponding to the reservation is calculated as Accommodation Tax * Booking value pre-VAT / (1 + Accommodation Tax). If the rental manager is an individual (not a business) then there is no liability for this tax and the corresponding amount should be set to zero.
• Net booking value: The net amount of the reservation after deducting the Accommodation tax. It is calculated as Booking Income before VAT - Accommodation tax
• Amount for short term rental registry: It is the amount that must be declared in the Registry of short-term reservations of AADE. Corresponds to the Net booking value.

The tax analysis is used to issue the relevant taxation documents

The tax analysis uses the total cost of the reservation including commissions, fees and taxes as the reference amount for its calculations. Taxes included in the bookings as defined and recorded on the channels are not taken into account in the analysis and therefore there may be differences in the respective amounts. This is because, due to the limitations of the channels, the calculation of taxes on them may not be accurate and fully compatible with Greek legislation. Hosthub analyzes the amounts based on the total booking value to ensure that the intended amounts are ultimately declared regardless of each channels' pricing and tax inclusion policies.

Additionally, for platforms like VRBO, VAT calculations and applications are typically handled directly by the platform in accordance with their own systems and tax compliance policies. Users should review platform settings or contact their support resources for VAT-related clarifications.

Issuing and sending the required documents to your ERP and MyDATA

Having available the tax breakdown for each booking, the tax settings of the rental as well as the contact details of the guests, Hosthub provides the ability of issuing all the required tax documents for each booking and sending them, through interfaces with the ERP of each host, to MyDATA. This process has been simplified as much as possible and is described in detail below.

To be able to issue and send documents you must first activate an integration with one of the ERPs that provide an interface with Hosthub.

In order to process and submit the required tax documents for each reservation, you open the booking in Hosthub and select the Taxes tab. There, you can see the tax breakdown of the reservation and then, if you have enabled the ERP interface, the document submission form will appear. You have the option to issue either a Booking & climate tax receipt or an Invoice & climate tax receipts as required for each booking.

Issuance of Booking and climate tax receipt

• In the document form you select Create receipt

• Check or modify the fields of the document:Guest name/surname/Email/Street/Number/Postal code/City/Country: They contain default values ​​from the booking information, you can modify them if you wish.
• Receipt sequence/Climate tax receipt sequence number: The sequence to be used to issue the booking receipt and the climate tax receipt. They receive default values ​​from the rental tax settings. You can modify them in each document.
• Payment method: The method of payment for the booking and taxes. Takes a default value from the channel's settings if any. You can modify it in every document.
• Payment status: You define whether the guest has completed payment for the documents to be issued. Defaults to Paid and can be set to Unpaid if desired.
• If all the details are filled in then select Send booking and climate tax receipts. The documents are sent to the connected ERP and if the sending is successful two lines will appear with information about each document as well as links to view their details in the ERP.

• You can then process the documents through your ERP environment.

Issuance of booking invoice and climate tax receipt

• In the document form you select Create invoice

• Check or modify the fields of the document: VAT number/Company/Profession/Tax office/Email/Street/Number/Postal code/City/Country: Fill in the information of the business that requested the invoice.

• Invoice sequence number/Climate tax receipt sequence number: The sequence number to be used to issue the booking invoice and the climate tax receipt. They receive default values ​​from the rental tax settings. You can modify them in each document.
• Payment method: The method of payment for the booking and taxes. Takes a default value from the channel's settings if any. You can modify it in every document.
• Payment status: You define whether the guest has completed payment for the documents to be issued. Defaults to Paid and can be set to Unpaid if desired.
• If all the details are filled in then select Send invoice and climate tax receipts. The documents are sent to the connected ERP and if the sending is successful two lines will appear with information about each document as well as links to view their details in the ERP.

• You can then process the documents through your ERP environment.

In case the ERP supports automatic submission of documents to MyDATA, then the documents issued by Hosthub will be automatically sent to your e-books through the interface with the ERP

In case there is a failure to issue or send the document to your ERP, there will be corresponding error messages in order for you to take corrective actions.

The language to which the receipts/invoices are submitted depend on the guest country as it is defined in the booking guest details. If the country is Greece we send the receipts/invoices in Greek. For all other countries we send the receipts/invoices in English.

Sending declarations to the AADE Short-Term Rental Registry

Having available the breakdown of the tax amounts for each booking, the tax settings of each rental as well as the details of the guests, Hosthub provides the ability to submit each booking to the AADE short-term rental registry. This process can now be carried on the same day as the taxation documents are issued, from a common point, and is described below.

Integrating the AADE account ensures that properties and reservations are in compliance with legal and tax regulations, offering a streamlined management system for hosts using Hosthub.

In order to be able to submit bookings, you must first activate your connection with the AADE registry.

After successfully establishing the connection, ensure properties are linked with their respective AMA identifiers and configure tax settings for each property within Hosthub to fully activate the integration.

If issues arise after connection, verify the Taxisnet credentials and AMA details to ensure accurate and seamless operation.

In order to submit the required declaration to the AADE registry for each reservation, open the booking in Hosthub and select the Taxes tab. There, you can see the tax breakdown of the booking, the documents form (if you have enabled any ERP) and then, if you have enabled the connection with the AADE registry, the form for submitting the booking will appear in it.

Note that tax settings must be properly configured before the submission form will appear and function correctly.

Additionally, finalized bookings sent to AADE from Hosthub may sometimes appear as "Στην ΑΑΔΕ (Draft)" on the integration page. These must be finalized manually within the AADE registry unless settings are adjusted to send bookings directly as finalized.

Check or modify the submission fields:

• Guest Name: Takes default values ​​from the booking guest details, you can modify it if you wish.
• Identification type: You define the type of identification document required for the declaration and provided by the guest, it can be National ID, Passport Number or VAT number.
• Identification number: You define the ID number of the document required for the declaration and provided by the guest, based on its type.
• Payment method: The way to pay the cost of the reservation. Gets a default value from the settings of each channel if any. You can modify it in each statement.
• Total agreed rent: It is the amount that is expected to be declared in the registry and results from the tax breakdown of the reservation.

If all the details have been filled in, then select Send to the AADE registry. The statement is sent digitally to the registry and if the sending is successful, the message Complete will be displayed.

If there is any kind of failure to send the statement to the registry, there will be corresponding error messages for you to take corrective actions.

Ensure that the Taxisnet credentials and property AMA details match those required for submission. This step often resolves sending issues.

For example, if AADE amounts or the orange field are not displayed, check whether the property's tax settings have been configured correctly.

For recurring issues, confirm the accuracy of Taxisnet credentials and AMA information, as these are common causes of errors during integration.
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Updated on: 23/07/2026