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Managing Business Models for Your Rentals

How to automate your business model calculations for Manager fees and Owner payouts.

Christos Lolas avatar
Written by Christos Lolas
Updated over a week ago

This article will guide you through understanding and viewing the Manager Fees and Owner Payouts related to your rental properties within Hosthub. These features help manage the financial aspects of your rental business and ensure transparency between you and property owners.

Viewing Manager Fees and Owner Payouts in Rental Details

You can view the Manager Fee and Owner Payout information directly in the rental details page for each of your properties.

Selecting Predefined Calculation Methods for Manager fee

  • Predefined Calculations: You can choose from a set of predefined calculation methods for Manager Fees. These are standard formulas designed to cover common business models. There are four possible formulas:

    • Percentage on: booking value

      • This formula calculates the manager fee as a percentage of the booking value. The booking value is the total amount that the guest pays for the booking, including the nightly rate, but excluding cleaning fee, and any other fees or taxes.

      • For example, if the booking value is $1,000 and the manager fee percentage is 10%, then the manager fee will be $100.

    • Percentage on: booking value + cleaning fee

      • This formula calculates the manager fee as a percentage of the booking value plus the cleaning fee. The cleaning fee is the amount that the guest pays to the property manager to cover the cost of cleaning the rental after the guest's stay.

      • For example, if the booking value is $1,000, the cleaning fee is $200, and the manager fee percentage is 10%, then the manager fee will be $120.

    • Percentage on: booking value + cleaning fee + other fees + taxes

      • This formula calculates the manager fee as a percentage of the booking value plus the cleaning fee, other fees, and taxes. Other fees may include pet fees, damage deposits, or late checkout fees. Taxes may include local occupancy taxes or state sales taxes.

      • For example, if the booking value is $1,000, the cleaning fee is $200, other fees total $100, and taxes total $50, and the manager fee percentage is 10%, then the manager fee will be $135.

    • Percentage on: total payout

      • This formula calculates the manager fee as a percentage of the total payout to the property owner. The total payout is the amount of money that the property owner receives after the channels have deducted the service fees they charge.

      • For example, if the total payout to the property owner is $1,000 and the manager fee percentage is 10%, then the manager fee will be $100.

Selecting Custom Calculation Methods for Manager fee and Owner payout

If your business model requires a unique Manager fee calculation or an Owner payout calculation, you can request a custom formula.

Custom formulas are only configured by the Hosthub support team. Contact support with your specific requirements.

Viewing Manager Fees and Owner Payouts in Bookings

  • In each booking page, you will now see two new fields: "Manager Fee" and "Owner Payout."

  • Each field will display a description that includes the calculation formula used (if defined). If no formula has been configured, it will indicate that it is "Not defined." The description also shows how the fee/payout is calculated based on the booking cost values.

Viewing Manager Fees and Owner Payouts in Reports

  • Totals for Selected Period: You can view the total Manager Fees and Owner Payouts for a specific period in the financial reports.

  • Historic Manager Fee and Owner Payout data will also be available in the "Historic and trend financial data" section of the reports.

Recalculating Manager Fee and Owner Payout for Bookings

  • Automatic Recalculation: Whenever a new Manager Fee and/or Owner Payout formula is saved, the system will automatically recalculate the respective fields for bookings.

  • Future Bookings: All bookings with a checkout date in the future will be recalculated using the new formula.

  • Past Bookings: Bookings with a checkout date before the calculation update date will remain as is.

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